Sending Back the Report Package to the Company

How to send the Report of Examination (ROE) back to the company after receiving a response.

About this task

After receiving a response to the report from the company, you can send the report package back to the company as many times as needed until their response is satisfactory.
Figure 1. Sending the ROE back to the company

Procedure

  1. Navigate to your supervisory activity.

    Supervisory Activities button on the Main Menu
  2. Click the Report tab.

    Click the report tab to open reports for this examination
  3. Click Send Back Report Package.
    Click the Send Back Report Package button to open the Send Back Report Package form.
  4. Enter a response due date.
  5. Add necessary information to the report package:
    1. Enter any Comments to Company.
    2. Select whether you want to require a response from the company.
    3. Upload Additional Documents and Invoice Information.
    Note: Selections made here impact how the company receives the report package.
    • If you require a response and enter a due date for response, the company lead receives task and an email notification to respond by the due date.
    • If you allow a response and enter a due date for response, the company lead receives task and an email notification to respond by the due date.
    • If you do not require response, the company lead receives email notification only telling them the package is ready to view. They are not able to submit a response through the system.
  6. Add a comment or upload a document.
    Note: Comments are included in the notification sent to the company.
    Please note the following restrictions with regard to file uploads in SES. It is recommended to use a ZIP folder or File Sharing Links when uploading large files or more than 25 files at a time.
    • File formats supported: SES will accept all file formats, but the following commonly supported file types are recommended: PDF, Word®, Excel®, CSV, ZIP
    • Max file size: 1 GB
    • For files larger than 1 GB1:
      • Use ZIP compression to reduce file to less than 1 GB1
      • Split the file into multiple smaller files
      • Use File Sharing Links.
    • Max no. characters per file name: 200
    • Max no. files per upload: 25, for uploads larger than 25 total files:
      1. Upload first 25.
      2. Select the Save Draft option in Available Next Actions then click the Save Draft button.
        Note: You may need to refresh the screen to see that the files have uploaded to the system.
      3. Return to the response screen to upload the next 25 files and repeat.
    • Total no. files: unlimited
  7. Click Send Back Report Package.
    Click the Send Back Report Package to Company button to sent the report back to the company for further response.

Results

The company is sent a notification and a task is generated for them on the company homepage in SES. The Report Package section on the Report tab displays the number of times the report was sent, as well as a listing of previous report responses.
1 For documents uploaded to the Interactions tab, the maximum file size is 25 MB.